Fund Administrator

Role Definition

This role is accountable for the financial fidelity, operational execution, and compliance of Tribevest’s Special Purpose Vehicles (SPVs). Success is measured by the accuracy of waterfall calculations, the timeliness of distributions and tax filings, and the integrity of Cap Table data—not by hours worked or emails sent.

Performance Outcomes

The Fund Administrator is successful when they:

• Maintain audit-ready bookkeeping and financial records for all assigned SPVs.
• Ensure 100% accuracy in Cap Tables during high-volume onboarding and redemption periods.
• Execute capital contributions and distributions with zero error rate in money movement.
• Secure on-time annual compliance through accurate 1065 filings and K1 generation.
• Serve as a trusted financial partner to Investment Companies and Capital Aggregators.

Scope of Ownership

• SPV Financials: Bookkeeping, accruals, splits, and financial reporting.
• Calculations: Waterfall calculations and profit allocations.
• Cap Table Management: Fidelity of ownership data across the Company product.
• Transaction Processing: Investor capital contributions and distributions.
• Compliance: Annual Tax Filings (1065) and K1 generation.

Key Responsibilities (Measured)

• Manage and update bookkeeping to reflect accurate accruals, splits, and asset valuations.
• Perform and validate complex waterfall calculations to ensure precise distributions.
• Facilitate Cap Table management, ensuring data integrity within the Company software during onboarding and redemption windows.
• Process distributions through Company software and facilitate the onboarding of investor capital contributions.
• Assist in and facilitate the filing of annual compliance requirements (1065 / K1) for SPVs.
• Coordinate directly with Investment Companies and Capital Aggregators to resolve financial inquiries.
• Identify and resolve discrepancies in transaction data or ownership records immediately.

30/60/90 Day Performance Targets

First 30 Days

• Demonstrate full understanding of Tribevest’s SPV structures and the platform's money movement tools.
• Audit and validate the Cap Table data for a designated set of active SPVs.
• Successfully assist in processing one cycle of capital contributions or distributions.
• Review the current status of tax filing requirements and identifying upcoming deadlines.

First 60 Days

• Take full ownership of bookkeeping and waterfall calculations for assigned SPVs.
• Execute a full distribution cycle independently with 100% accuracy.
• Manage the financial aspects of an onboarding or redemption period for a client without escalation.
• Establish a cadence for communicating updates to Capital Aggregators.

First 90 Days

• Deliver a flawless quarter-end financial review for all owned SPVs.
• Propose process improvements to reduce the time required for annual tax filing preparation.
• Demonstrate the ability to handle increased transaction volume without a drop in accuracy.

Required Background

• 5-10 Years Experience in Fund Administration or a similar financial operations role.
• CPA or Master of Accounting is required.
• Proven experience facilitating investor transactions and executing money movement.
• Deep understanding of Private Market Capital Formation.
• Strong command of general bookkeeping tasks, principles, and financial controls.
• Nice to Have: MBA (Will increase opportunity for advancement).

Context: Tribevest

Tribevest is a funded fintech company with multiple completed funding rounds and consistent revenue growth. The platform supports private equity sponsors and independent capital aggregators operating multi-year Special Purpose Vehicles (SPVs).

The system manages investor onboarding, compliance, cap tables, distributions, and money movement through integrated banking-as-a-service providers. The company is entering a high-growth phase and requires financial operators who own accuracy, compliance, and operational fidelity as transaction volume scales.

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